2017–18 Seminar Overview

By Elaine Vininsky

We’re excited to announce the seminar lineup for another season at Editors Ottawa–Gatineau.

Just like one stretches before exercising or warms up before the cardio in a fitness class, the 10-seminar season starts on September 21 with a good grammar warm-up and with Graham Young at the helm of Grammar and Punctuation.  Last year’s seminar evaluation sheets indicated a strong demand for Substantive and Stylistic Editing, so we’re bringing back these two seminars on October 16 and December 12, respectively.  On November 8, Moira White returns to teach Writing and Editing for the Web. Creating a House Style with Elizabeth Macfie is offered on November 30.

Elizabeth Macfie and Moira White will ring in 2018 together, co-presenting Copy Editing II: Judgment Calls and Added Value on January 11.  We are pleased to offer a French seminar this year: on January 31, Louise Brunette of the University of Ottawa will teach Révision de textes unilingues et bilingues. On Saturday, February 24, Christine LeBlanc leads two half-day seminars:  Starting a Freelance Career and Social Media Marketing. The latter course is a more advanced version of her previous Social Media seminar. As the weather warms up, we’ll have Practical Proofreading on March 15 and conclude the season on April 10, 2018, with 8-Step Editing.

Past seminar participants will be happy to learn that our host hotel, the Capital Suites, has changed the modem (routers) in the meeting rooms to improve the Wi-Fi.

Please visit the Editors Ottawa–Gatineau seminars web page < www.editors.ca/local-groups/ottawa-gatineau/seminars-ottawa-gatineau > for complete details.

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Meet the Instructor: Electronic Editing for Editors by Cécile Dubois

Cecile Dubois

Are your Electronic Editing skills up to par?

Microsoft Word is ubiquitous. Whether or not it is the primary word processing tool for your work, as a writer and editor, your co-workers and clients generally expect you to be highly proficient. Are you?  We asked Cécile Dubois, who will be leading the Electronic Editing seminar on Friday, March 24th 2017, to tell us a little bit about what to expect.

Q. Who would benefit from taking this seminar?

A. This seminar is targeted for intermediate users who wish to become more efficient with Word, or as a refresher for those who haven’t used Word for a while and want to become familiar with changes and new features in different versions. This session takes you out of the work environment and gives you an opportunity to sharpen your skills.

Q. Is it possible to get though the seminar without a laptop?

A. It would be best to have a laptop to be able to do the exercises along with me. People learn much better by doing than by watching, but a laptop is not absolutely obligatory. I strongly recommend bringing one with MS Word 2010, 2013, or 2016.

Q. How will what I learn be relevant to my work?

A. When we work, we usually use the same familiar set of features that we know well, but we do not always have the time (or the need) to discover what other toolsets are available. We will cover many tips and tricks to make you more efficient and a power user!

Q. What if I have some specific questions or needs?

A. I try to make sure that everyone leaves the seminar feeling more competent and confident about using Word. The seminar is interactive, and I will try to make sure your questions and needs are answered.

Cécile Dubois has six years of experience as a software instructor. She is a creative professional who conveys a high level of preparation and enthusiasm to the classroom and to her relationships with her students. This is her first time delivering  Electronic Editing for Editors Ottawa-Gatineau.

Register at www.editors.ca/local-groups/ottawa-gatineau/electronic-editing 

 

 

Winter 2017 Seminar Season by Elaine Vininsky

We are in the second half of the seminar season and first up this winter is Stylistic Editing on Monday, January 23, 2017. It is interesting to note that Editors Canada will be having a Stylistic Editing certification exam in the fall of 2017. Accordingly, Instructor Carolyn Brown will provide those who want to do the exam with a rundown of the Professional Editorial Standards to orient them. She emphasizes that her course will also be useful for those who do stylistic editing as part of their day-to-day work, whether or not they wish to try the exam.

Graham Young gets to celebrate Valentine’s Day when he teaches Plain Language. “The most powerful language is also the simplest, he says.  “When each word has a clear meaning and purpose, readers can move easily through a text and focus on its message. Unfortunately, much writing today is needlessly bureaucratic and difficult to read…This seminar will help you overcome these pitfalls and create documents that say what they mean—efficiently.”

Moira White and Beth Macfie will team teach Copy Editing II on Wednesday, March 8, 2017. They have subtitled this seminar Judgement Calls and Added Value, and they aim to help registrants gain the expertise and experience necessary to make more complicated decisions about and contribute more value to each project.

We have a new instructor this year for Electronic Editing, offered on Friday, March 24.       Cecile Dubois has six years of experience as a software trainer and has worked as a corporate trainer and manager. “She is a creative professional with an outgoing, passionate and natural ability for management/motivating/instructing different personalities and building relationships”. You’ll hear more about her in a future Capital Letters blog.

We’ll be enjoying the third week of spring when Laurel Hyatt steps up to teach Editing Government Reports on Tuesday, April 11, 2017. Her seminar will aim to demystify the process of breaking into this large market—from the legislative requirements that start the ball rolling, to the sign-off before publication.

Speaking of signing-off, Eight-Step Editing will close the seminar season on Tuesday,         April 25, 2017. I often refer to this seminar as the “workhorse” of all the courses in our inventory because of its inherent practicality. When I first took the course, I well remember Jim Taylor, who originated the seminar saying that if you were severely pressed for time, using the eight simple steps to go over a document would clean it up nicely. Since then, Moira White has taken over the course and updated the material.

You can register for any of these full-day seminars at the following website: http://www.editors.ca/branches/ottawa-gatineau/seminars

Look Who Is Talking! Meet the instructor for our Substantive Editing seminar

jlatham-2016-1Jennifer Latham started her editing business in 1998. The same year she volunteered as the Public Relations Chair for the NCR Branch. She led volunteers in organizing an EAC conference in Ottawa and later went on to be the Chair of the NCR Branch and the National President of EAC.

“I was very fortunate to have been mentored by senior editors, who taught me the ins and outs of the editing business. From the very beginning, I was constantly asking questions about editing standards, how to estimate jobs, and other practicalities of the work,” says Jennifer.

For the past 11 years, Jennifer has managed editing and production services at the Office of the Auditor General of Canada. For her upcoming seminar, Jennifer will present in her area of expertise —substantive editing. She looks forward to sharing tips and strategies for dealing with the inherent dangers of substantive editing, such as asserting your editorial authority and knowing when to suggest improvements for the author to make and when to rewrite yourself.

Don’t miss this great seminar on October 14! Register at http://www.editors.ca/branches/ottawa-gatineau/seminars

Seminar Overview for Fall 2016 by Elaine Vininsky

The goal for the 2016-2017 seminar season is to look at all the levels of the editing process, from the big picture down to the proof stage: Substantive Editing, Stylistic Editing, Copy Editing and Proofreading. Substantive editing, (also referred to as Structural Editing), involves big-picture changes such as cutting chapters or sections, adding in chunks of new material, moving things around and perhaps inserting facts of cross-reference.  The stylistic editor makes the tone of the document appropriate to the audience and applies syntax for maximum effect. Copy editing is concerned with spelling, grammar, punctuation, capitalization, house style and facts. The proofreader checks the designer’s work, to make sure that the manuscript content appears correctly in the final version, and also aims to catch all the errors that slipped through the previous stages of editing.

This fall, Frances Peck is again leaving her home in British Columbia and teaching Grammar Boot Camp and Punctuation and Mechanics on September 28 and 29, respectively. Grammar Boot Camp focuses on high-level grammar errors, the ones that make it past editors and proofreaders and into print.  Frances always invites participants to bring along any difficult examples they’ve encountered in their work.

Jennifer Latham returns after a two-year-break to teach Substantive Editing on October 14, 2016. Ten days later on October 24, Moira White will offer Copy Editing I. Elizabeth Macfie, whose notes described the above-mentioned levels of the editing process, will offer Practical Proofreading on November 9, 2016. To conclude the fall session, Moira White will return on November 24 to teach Writing and Editing for the Web.

Also note that the Editors Canada Structural Editing and Proofreading certification exams are taking place in Ottawa on November 19, 2016. Although the Structural Editing and Proofreading seminars are not directly related to the more challenging exams, they could serve as a review or perhaps an introduction to those looking at future certification exams.

You can register for any of these full-day seminars at the following website: http://www.editors.ca/branches/ottawa-gatineau/seminars

Now, get to it!

Meet the Instructor: Fact Checking by Laura Byrne Paquet

 

laura byrne-paquet

Laura Byrne Paquet has an extensive portfolio. She edits both fiction and non-fiction and has written for more than 80 magazines and newspapers in Canada, the U.S. and Europe, including National Geographic Traveler, Islands, enRoute, Chatelaine and The Ottawa Citizen. She recently co-authored an article on rural life for the spring 2016 issue of Ottawa Magazine. Laura has written or co-authored 12 books and novellas, including Wanderlust: A Social History of Travel (Goose Lane Editions). She is past president of the Travel Media Association of Canada.

“Finding out what makes people, places and processes tick is my specialty,” says Laura, “whether that involves delving into the history of Avon ladies, writing about Canada’s largest coffee pot or flinging myself off a B.C. mountaintop (the latter because a friend dared me to try paragliding”). Visit Laura’s website at http://www.laurabyrnepaquet.com for more information on her professional activities and personal interests.

Fact Checking, or checking the accuracy of names, dates, dollar figures, and other facts, is a half-day seminar offered on Friday, April 29, 2016. Laura will help participants develop this important editing skill that prevents mistakes, avoids loss of money and lawsuits, and establishes client/author credibility. She will share her wealth of knowledge and equip participants with the skills to perform the job effectively. Registration for this morning workshop will close one week before the seminar. Click here to register: https://www.gifttool.com/registrar/ShowEventDetails?ID=29&EID=20352

 

 

Meet the Instructor: Eight-Step Editing by Moira White

 

Moira White

 

Moira White entered the work world as a social worker and later moved into social policy. In both professions, she found that her organizational skills, attention to detail, and love of words were pointing her in a new direction—the world of editing. Currently a freelance editor, writer, and trainer with both public and private sector clients, she has decades of experience editing print and electronic publications. Moira is a director of professional standards for, and a past president of, Editors Canada.

Eight-Step Editing is one of the most practical workshops in our canon. It takes the skills that are second nature to many professional editors and breaks them into a sequence of tasks that will improve the readability of the final product. If you’re an editor, whatever your experience level, this seminar will help you develop a systematic approach to editing and identify functions you may have been performing only intuitively. If you’re a writer, the Eight-Step process will give you techniques for improving your manuscript before it goes to an editor. This full-day seminar is offered on Thursday, April 14, 2016 and registration closes one week prior to the event.  To register, go to https://www.gifttool.com/registrar/ShowEventDetails?ID=29&EID=20352.

The nexus between writing and editing By Lois Ross

I opened an email recently and realized that I was due to renew my Editors Canada membership. This will be year 15. It would have been 16, but I lapsed once. But only once.

I love words, but my trip to becoming a member of Editors Canada was circuitous, to say the least. When it happened it was indeed an epiphany.

As a journalist and author, I had worked with editors at various times, but I had never stopped to think much about editing as a profession. To me, editing was something that needed to be done after the really “hard” work of research and writing had been accomplished. Because I was so busy being a writer, it took me many years to realize that I too could be an editor.

I stumbled upon Editors Canada when I was well into a career that included working as a journalist and broadcaster, becoming a published author, and transitioning to working in organizational communications for various non-profits. In 2001, I was new to directing communications for a small international development organization. As part of my work, I was charged with publishing various books and research reports. I had written books, but I had never edited one.

Then, in the top drawer of my new desk, I found a membership form for the Editors Association of Canada (as it was known then). It was likely left there by the desk’s previous occupant. I describe such timely moments as synchronicity. I had found an organization that I needed to learn more about.

It is not that I had not known that editors existed. The dailies that I had worked at over the years had managing editors and copy editors. The non-fiction books I wrote were touched by the deft hand of editors. The short stories I created were informed by writers who were also excellent editors, ready to explain to me the meaning of epiphany, revelation and heart of darkness stories that I had written. Who knew!!

So, that January day, more than 15 years ago, when I came upon the membership form, I filled it out, figuring it was a good investment. I’ve been inspired by the learning community provided by the Association ever since.

Every year around this time as I prepare to pay my membership fees, I review the training sessions and the benefits available through Editors Canada. Over the years I have taken many, many workshops: Eight-Step Editing, Practical Proofreading, Copy Editing I and II, and others on writing style guides, proposal writing, editing fiction, and most recently freelancing and scientific editing. As my career evolves, I reach out to talented and friendly members who belong to this community. I have a place to ask questions, share insights, and to constantly learn.

Over the years thanks to Editors Canada, I have learned that writers and editors have a lot in common. The relationship should be symbiotic, as opposed to adversarial. Both editors and writers love words and improving content for publication. Both are vital in the creation of written material. Writers are often also editors, taking their prose through various drafts, before handing it off to a professional editor. Just as there are several genres of writing, so too are there several different types or levels of editing. It can be hard to save copy that is badly written, but editors always step up and enhance content. And, even those texts that shine, become brighter with the invisible hand of a talented editor.

Editors are under-rated, yet critically important.

Most days I am still not sure which profession comes first with me…writing or editing…and maybe that is simply the way it will be depending on the project.  But what I do know is that being a member of Editors Canada is helping me to achieve both.

Lois Ross is a communications specialist, and a freelance writer and editor. 
She is originally from Saskatchewan, but has called Ottawa home for the past 20 years.

Meet the Instructor – Electronic Editing

Graham Young

Graham Young is an independent writer, trainer and communications consultant with more than 30 years’ experience helping business and government clients communicate at work. It is not an understatement to say that he can compose anything. He writes web content, annual reports, brochures, promotional flyers, data sheets, case studies, white papers, sales letters, advertorials, magazine and newsletter articles, news releases and speeches. Since 2000, he has conducted more than 500 writing and presentation-skills seminars and taught some 6,000 participants from the public, private, and non-profit sectors how to write and speak effectively.

Electronic Editing, offered on February 26, will allow you to take advantage of all the editing “horsepower” that Microsoft Word has to offer. Among other on-line editing topics, participants will become more confident with track-changes and compare-document tools and increase their proficiency at managing and merging changes by several reviewers. To sign up, go to https://www.gifttool.com/registrar/ShowEventDetails?ID=29&EID=20352. Registration closes on February 18. Bring a version of Word 2010, a laptop and an AC cord.

Practical Proofreading Seminar

 

“Loved the day. Glad I came.”

“Very knowledgeable, great presentation style.”

“Good series of seminars by Editors Association. Please keep them coming.”

“Great handout/booklet.”

These were just some participants’ reactions after attending the Practical Proofreading seminar on January 19. Instructor Elizabeth Macfie has 18 years’ experience as a proofreader, freelance editor, and indexing for a range of clients including government departments, university presses, research organizations and authors.

At the seminar, she guided participants through the basics of proofreading and through a series of exercises, shared her methods and shortcuts to proofread better. Participants worked on a variety of proofreading exercises and study material, and received a certificate at the end of the day.

Editors Canada supports professional development through seminars; to learn more about upcoming seminars, go to https://www.gifttool.com/registrar/ShowEventDetails?ID=29&EID=2035